New College Student Volunteers

Instructions:  

• Please complete the following 4 steps below.
• Allow 7-10 days to process your records or for a response if you are emailing a question.
• You must receive your health clearance BEFORE your mandatory hospital orientation.
   

Step 1: Review your Duke Student Health Immunization Record 

Follow the steps below to access your Student Health immunization record and to determine what documentation is required to complete your volunteer health screening.

• Log into the "Student Health Gateway" using your Net Id and Date of Birth https://shc.duhs.duke.edu
• Click "Immunizations" on the left toolbar
• Below is a list of the required volunteer immunizations: 
  • 1 dose of Tdap after turning 18 years old
  • 2 doses of  MMR or positive antibody titer
  • 2 doses of Varicella or a positive antibody titer
• TB test performed within 6 months of application date (6/1/23 or after).  If you receive an IGRA TB blood test, send the actual lab report.  If you receive a PPD skin test, the documentation must include the following:  date placed, date read, result in mm, interpretation, signature, and credentials of person reading test.
• Flu vaccine will not be required for our summer 2024 volunteers; this may change depending on hospital policy updates.

Step 2: Request your Health Clearance after you have completed the above requirements (including TB testing).

Email the following information to Student Health at bluehealthclearance@duke.edu.  

• Name
• Date of birth
• Unique ID number (begins with "0")
• Status requested (shadowing or volunteering or both).  
• Indicate if this is the first time you are applying or if you are re-applying.
• Documentation of any vaccines, titers, or TB testing that are not presently in your Student Health record.
• Please allow 7-10 days to process your records or for a response if you are emailing a question.

Step 3: Obtain your Health Clearance 

Student Health will review your health records.

• You will receive a secure message via your Student Health Gateway notifying you of the status of your health clearance request or requesting additional information.  
• Watch for an email stating, “You have an important message from Duke Student Health."
• To view this email, check your secure messages immediately by following the steps below: 
  • Log into the Student Health Gateway using your Net ID and Date of Birth.
  • Click "Messages" on the left toolbar.
     

Step 4: Health Clearance Documentation 

• Once you have received your health clearance, please email Volunteer Services at DUHVolunteerServices@dm.duke.edu and simply state your name and that you have received your health clearance from Student Health.

Instructions:  

• Begin this process immediately; it may take 2 weeks to receive your health clearance.
• You must receive your health clearance from BEFORE your mandatory hospital orientation.
   

Step 1: Review your Immunization Records

Below is a list of the required volunteer immunizations: 

• 1 dose of Tdap after turning 18 years old
• 2 doses of  MMR or positive antibody titer
• 2 doses of Varicella or a positive antibody titer
• TB test performed within 6 months of application date (6/1/23 or after).  If you receive an IGRA TB blood test, send the actual lab report.  If you receive a ppd skin test, the documentation must include the following:  date placed, date read, result in mm, interpretation, signature and credentials of person reading test.
• Flu vaccine will not be required for our summer 2024 volunteers; this may change depending on hospital policy updates.

Step 2: Health Clearance Request Form 

• Please contact your Student Health office to obtain any missing items.  Once you have ALL your documentation, email those documents to bradley.petrusa@duke.edu with the subject “DUH Volunteer Health Clearance Needed- YOUR NAME”.
• Include the following information in your request email:
  • Name
  • Address
  • Phone #
  • Email
  • Date of Birth
  • Duke Unique ID (Contact Volunteer Services at DUHVolunteerServices@dm.duke.edu if you do not have your Duke Unique ID)
• The Employee Health nurse will review your records and notify you if items are missing.
• You will be notified via email once everything is complete. 
• Please allow 2 weeks to process your records.
• You must receive your health clearance BEFORE your mandatory hospital orientation.