Summer 2025 New College Student Volunteers

Duke University Hospital

Getting Started – Mandatory In Person Orientation

  • All new volunteers must attend one of the following MANDATORY in person hospital orientations if they are accepted into a volunteer program:
    • Thursday, May 15, 2025 from 9:00 am to 11:00 am
    • Tuesday, May 20, 2025 from 1:00 pm to 3:00 pm
  • If you cannot attend one of these mandatory orientations, you cannot volunteer in the summer. Please do not continue with the application process.
  • Alternative orientation dates will not be provided.
  • Department training may also be scheduled for immediately following volunteer orientation on the dates listed above depending on your placement.

Who can apply?

  • Rising sophomores, juniors and seniors may apply to volunteer for the summer 2025 semester.
  • We are not accepting rising freshman for summer 2025.

Volunteer Commitment

  • Option 1 – Volunteering for Summer Only

    Must commit to volunteer for at least 4-6 hours a week for a minimum of 12 weeks between May 12 and Aug 25, 2025 (which is a 15 week period)

  • Option 2 – Volunteer for a Portion of Summer

    Must commit to volunteer for a minimum of 4-6 hours per week for a minimum of 6 weeks AND must commit to returning to volunteer for the fall 2025 semester.

  • Volunteers will not be required to volunteer on holidays (Juneteenth, Independence Day) but may volunteer if they are staying on campus.

If you meet the orientation and commitment requirements above, please follow the steps below.

Step 1: Review Volunteer Opportunities

  • Click here for our Summer 2025 volunteer opportunities for college students.

Step 2: Complete Volunteer Application

  • Complete a Volunteer Application between 9:00 am on Monday, February 3, 2025 through 9:00 am on Monday, March 3, 2025.
  • Applications received after the 9:00 am deadline on Monday, March 3, 2024 will not be accepted.
  • Volunteer opportunities will be limited and not all students will have the opportunity to volunteer for the summer 2025 semester.

Step 3: Health Clearance

  • Complete the following Health Clearance steps no later than March 9, 2025.

Requesting your health clearance by the March 9 2025 deadline does not guarantee that you will be accepted into the volunteer program. The number of openings, your interview, your availability, and your choice of volunteer assignment will impact our decision.

Instructions:

  • Please complete steps 1 and 2 below no later than March 9, 2025.
  • Allow 2 weeks for Student Health to process your records or for a response if you are emailing a question.
  • If Volunteer Services does not receive your health clearance by April 9, 2025 you will not be able to volunteer during the summer semester and you may reapply for the fall 2025 semester.
     

Step 1: Review your Duke Student Health Immunization Record

Follow the steps below to access your Student Health immunization record and to determine what documentation is required to complete your volunteer health screening.

  • Log into the "Student Health Gateway" using your Net Id and Date of Birth https://shc.duhs.duke.edu
  • Click "Immunizations" on the left toolbar
  • Below is a list of the required volunteer immunizations:
    • 1 dose of Tdap after turning 18 years old
    • 2 doses of MMR or positive antibody titer
    • 2 doses of Varicella or a positive antibody titer
    • TB test performed within 6 months of application date. If you receive an IGRA TB blood test, send the actual lab report. If you receive a ppd skin test, the documentation must include the following: date placed, date read, result in mm, interpretation, signature and credentials of person reading test.
       

Step 2: Missing Requirements

  • If you are missing any of the other requirements listed in step 1, schedule an appointment with Student Health before March 9, 2025.

Step 3: Request your Health Clearance after you have completed the above requirements (including TB testing).

Email the following information to Student Health at bluehealthclearance@duke.edu

  • Name
  • Date of birth
  • Unique ID number (begins with "0")
  • Status requested (shadowing or volunteering or both). Please specify which season (summer or fall 2025) that you will be applying for.
  • Indicate if this is the first time you are applying or if you are re-applying.
  • Documentation of any vaccines, titers, or TB testing which are not presently in your Student Health record.
  • Please allow 2 weeks for Student Health to process your records or for a response if you are emailing a question.


Step 4: Obtain your Health Clearance

Student Health will review your health records.

  • You will receive a secure message via your Student Health Gateway notifying you of the status of your health clearance request or requesting additional information.
  • Watch for an email stating “You have an important message from Duke Student Health."
  • To view this email, check your secure messages immediately by following the steps below:
    • Log into the "Student Health Gateway" using your Net Id and Date of Birth https://shc.duhs.duke.edu.
    • Click "Messages" on the left toolbar.
       

Step 5: Health Clearance Documentation

Once you have received your health clearance, please email Volunteer Services at DUHVolunteerServices@dm.duke.edu and simply state your name and that you have received your health clearance from Student Health.

 

Instructions:

  • Please complete steps 1 and 2 below no later than March 9, 2025.
  • Allow 2 weeks for Employee Health to process your records or for a response if you are emailing a questions.
  • If Volunteer Services does not receive your health clearance by April 9, 2025 you will not be able to volunteer during the summer semester and you may reapply for the fall 2025 semester.

Step 1: Review your Immunization Records

Below is a list of the required volunteer immunizations:

  • 1 dose of Tdap after turning 18 years old
  • 2 doses of MMR or positive antibody titer
  • 2 doses of Varicella or a positive antibody titer
  • TB test performed within 6 months of application date. If you receive an IGRA TB blood test, send the actual lab report. If you receive a ppd skin test, the documentation must include the following: date placed, date read, result in mm, interpretation, signature and credentials of person reading test.

Step 2: Health Clearance Request Form

  • Please contact your Student Health office to obtain any missing items.
  • Once you have ALL your documentation, email those documents to bradley.petrusa@duke.edu with the subject “DUH Volunteer Health Clearance Needed- YOUR NAME”.
  • Include the following information in your request email:
    • Name
    • Address
    • Phone #
    • Email
    • Date of Birth
    • Duke Unique ID (Contact Volunteer Services at DUHVolunteerServices@dm.duke.edu if you do not have your Duke Unique ID)

Step 3: Obtain your Health Clearance

  • The Employee Health nurse will review your records and notify you if items are missing.
  • You will be notified via email once everything is complete.
  • Please allow 2 weeks to process your records.
  • If Volunteer Services does not receive your health clearance by April 94, 2025, you will not be able to volunteer during the summer semester and you may reapply for the future semester.
  • You must receive your health clearance by April 9, 2025.

Step 4: Interviews

  • Virtual interviews will be scheduled for the weeks of March 17 to April 4, 2025.
  • You will be contacted via email during the week of March 3 to 7, 2025 to schedule an interview.

Step 5: Availability & Assignment Preference Survey

  • On April 1, 2025, you will receive a survey to complete to indicate your availability and assignment preference for the summer.
  • Complete this survey by April 11, 2025.
  • If your responses are not received by midnight on April 11, you will not be eligible to volunteer during the summer of 2025.

Step 6: Decisions

  • Decision emails will be sent to all applicants between April 21 to April 25, 2025.
  • If you are accepted, the email will include your volunteer assignment and shift.
  • A second interview may be necessary for some volunteer programs.

If you have any questions, please contact Volunteer Services at DUHVolunteerServices@dm.duke.edu.