Spring 2026 New College Student Volunteers

Instructions:

• Complete steps 1, 2 and 3 below no later than October 19, 2025.
• Allow 2 weeks for Student Health to process your records or for a response if you are emailing a question.
• If Volunteer Services does not receive your health clearance by November 1, 2025 you will not be able to volunteer during the spring semester and you may reapply for the summer or fall 2026 semester.
   

Step HC 1 of 5: Review your Duke Student Health Immunization Record (by October 19, 2025)

Follow the steps below to access your Student Health immunization record and to determine what documentation is required to complete your volunteer health screening.

• Log into the "Student Health Gateway" using your Net Id and Date of Birth https://shc.duhs.duke.edu
• Click "Immunizations" on the left toolbar
• Below is a list of the required volunteer immunizations:
  • 1 dose of Tdap after turning 18 years old
  • 2 doses of MMR or positive antibody titer
  • 2 doses of Varicella or a positive antibody titer
  • TB test performed within 6 months of application date. If you receive an IGRA TB blood test, send the actual lab report. If you receive a ppd skin test, the documentation must include the following: date placed, date read, result in mm, interpretation, signature and credentials of person reading test.
  • Flu vaccine for the 2025/2026 flu season

Step HC 2 of 5: Missing Requirements (by October 19, 2025)

• To get your flu vaccine for 2024/2025 flu season, use option 1 or 2 below:

  • Option 1 (preferred method):

    Visit https://students.duke.edu/fluclinics/ to view the flu vaccination clinic locations, dates and hours. No appointment necessary. Your health record will automatically be updated so you do NOT have to submit your documentation to Student Health.

  • Option 2:
    
    Get your flu shot from an outside source such as local pharmacy or primary care physician’s office/clinic. Submit your documentation as instructed in Step 3 below.

If you are missing any of the other requirements listed in step 1, schedule an appointment with Student Health before October 19, 2025.

Step HC 3 of 5: Request your Health Clearance after you have completed the above requirements (including TB testing) (by October 19, 2025)

Email the following information to Student Health at bluehealthclearance@duke.edu

• Name
• Date of birth
• Unique ID number (begins with "0")
• Status requested (shadowing or volunteering or both). Please specify you are apply for the spring 2026 season
• Indicate if this is the first time you are applying or if you are re-applying.
• Documentation of any vaccines, titers, or TB testing which are not presently in your Student Health record.
• Please allow 2 weeks for Student Health to process your records or for a response if you are emailing a question.

Step HC 4 of 5: Obtain your Health Clearance (by November 1, 2025)

Student Health will review your health records.

• You will receive a secure message via your Student Health Gateway notifying you of the status of your health clearance request or requesting additional information.
• Watch for an email stating “You have an important message from Duke Student Health."
• To view this email, check your secure messages immediately by following the steps below:
  • Log into the "Student Health Gateway" using your Net Id and Date of Birth https://shc.duhs.duke.edu.
  • Click "Messages" on the left toolbar.

Step HC 5 of 5: Health Clearance Documentation (by November 1, 2025)

• Once you have received your health clearance, please email Volunteer Services at DUHVolunteerServices@dm.duke.edu and simply state your name and that you have received your health clearance from Student Health.

Instructions:

• Please complete steps HC1 and HC2 below no later than October 19, 2025.
• Allow 2 weeks for Employee Health to process your records or for a response if you are emailing a question.
• If Volunteer Services does not receive your health clearance by November 1, 2025 you will not be able to volunteer during the spring semester and you may reapply for the summer or spring 2026 semester.

Step HC 1 of 3: Review your Immunization Records (by October 19, 2025)

Below is a list of the required volunteer immunizations:

• 1 dose of Tdap after turning 18 years old
• 2 doses of MMR or positive antibody titer
• 2 doses of Varicella or a positive antibody titer
• TB test performed within 6 months of application date. If you receive an IGRA TB blood test, send the actual lab report. If you receive a ppd skin test, the documentation must include the following: date placed, date read, result in mm, interpretation, signature and credentials of person reading test.
• Flu vaccine for the 2025/2026 flu season

Step HC 2 of 3: Health Clearance Request Form (by October 19, 2025)

• Please contact your Student Health office to obtain any missing items.
• Once you have ALL your documentation, email those documents to colleen.obrien@duke.edu with the subject “DUH Volunteer Health Clearance Needed- YOUR NAME”.
• Include the following information in your request email:
  • Name
  • Address
  • Phone #
  • Email
  • Date of Birth
  • Duke Unique ID (Contact Volunteer Services at DUHVolunteerServices@dm.duke.edu if you do not have your Duke Unique ID)

Step HC 3 of 3: Obtain your Health Clearance (by November 1, 2025)

• The Employee Health nurse will review your records and notify you if items are missing.
• You will be notified via email once everything is complete.
• Please allow 2 weeks to process your records.
• If Volunteer Services does not receive your health clearance by November 1, 2025, you will not be able to volunteer during the spring semester and you may reapply for the future semester.